WHBF Brewery Registration
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Winterhop Brewfest Information
Winterhop Brewfest is set to take place on Saturday, February 15, 2025 from 12:00-5:00 p.m. Each venue will be OPEN at 11:30 a.m. for BEER:30 attendees, which are the VIP ticket holders.
- 20+ Breweries (Wineries and Cideries welcome on a limited basis)
- Set in downtown Ellensburg
- Estimated 1600 attendees
- 5.5 hours (11:30 a.m. - 5:00 p.m.)
- Live entertainment
- Food by vendors & downtown businesses
- And did we mention, BEER!
Event Hours
Saturday, February 15, 2025 from 12 p.m. to 5 p.m. with BEER:30 starting at 11:30 a.m.
The Brewery, Cidery, Distillery & Winery Agrees to the following:
- Check in by 10:00 a.m. at Unity Park
- Once checked in, we will direct you to your location.
- Brewery staff shall remain at the event until check-out by Chamber staff at 5:00 p.m.
- Submit an invoice for kegs tapped during check-out between 5:00-5:30 p.m. at the event headquarters as all alcohol must be paid for by the conclusion of the event. We cannot pay you for your tapped kegs without an invoice.
- If your brewery plans to have a distributor deliver the beer, payment for the beer delivered from the distributor must be taken care of before beer is delivered. Please have your distributor contact us for payment.
We provide:
- Ice, water pitchers, dump buckets, paper towels, and tables
Breweries provide:
- Beer for at least 1,600 attendees using a 5 oz tasting glass
- Serving apparatus (jockey boxes, taps, etc.)
- Brewery logo/branding
- Brewery signage
- Staff to pour and promote your product (preferably 2 staff members)
- Invoice | *donations of beer are welcome and greatly appreciated
Alcohol Rules & Regulations - It is pertinent that these rules be followed. They will be strictly enforced at the event.
- Abstain from pouring any alcohol before 11:30 p.m. and after 5:00 p.m., in compliance with our Special Occasion License through Washington State Liquor Control Board.
- Abstain from consuming alcohol behind the taps while working the event, in compliance with WA State liquor laws. Failure to comply can result in suspension from participation and potentially jeopardize your company's liquor license.
Special Occasion License
The Kittitas County Chamber of Commerce is the Special Occasion Licensee of this event. Breweries must comply with all LCB regulations.
Pouring at the Event
- A max of (2) brewery staff members are permitted behind the booth at one time.
- Brewery staff must abstain from pouring any alcohol before 11:30 a.m. and after 5:00 p.m., in compliance with our event license. Event hours are 11:30 a.m. – 5:00 p.m.
- Brewery staff must abstain from consuming alcohol behind the taps before, during and after the event to be in compliance with all WSLCB rules.
- Brewery staff must collect a scrip ticket for each beer tasting served from their taps. Tastes or any beer given away without a scrip ticket are not permitted.
SWAG / Merch
- Brewery staff cannot sell any merchandise at their booth. Swag including glassware and stickers are not allowed at the event. There is a $10 fine per item.
*Any representative, volunteer, supplier, employee, or any other affiliate who is working the event for your brewery who violates these terms will result in your brewery being asked to leave the festival. Violators may be banned from participating in future Ellensburg Winterhop Brewfest.
Brewery Check-In, Start-Time, Invoicing:
- Breweries need to check in by 10:00 a.m. at Winterhop Headquarters (4th and Pearl St.) once checked in, we will direct you to your venue.
- Brewery staff need to be ready to start serving beer to BEER:30 attendees at 11:30 a.m. General Admission starts at 12:00 p.m. staff need to check-out at event headquarters at 5:00 p.m.
- Submit an invoice for kegs tapped during check-out between 5:00 p.m. and 5:30 p.m. at the event headquarters. We cannot pay you for your tapped kegs without an invoice.
- If your brewery plans to have a distributor deliver the kegs, payment for the delivered product from the distributor must be taken care of before beer is delivered. Please have your distributor contact us for payment.
Either party reserves the right to cancel their participation in the event up to 30 days before the scheduled date without penalty if the cancellation is due to unforeseen circumstances, including but not limited to Acts of God, Acts of War, or issues related to COVID-19.
WHBF Brewery Registration
Date and Time
Saturday Feb 15, 2025
11:30 AM - 5:00 PM PST
Location
Downtown Ellensburg
Fees/Admission
This event is $50 for brewery registration.
Contact Information
Chelsea Stalder, Event Coordinator
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